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AI does the accounting, your company stays in control — data in Switzerland, AI in Europe

AI does the accounting, your company stays in control — data in Switzerland, AI in Europe

Typing up receipts one by one, matching bank transactions, preparing the VAT return every three months. At AI Talk, the AI now does this accounting work.

Whether an AI can do it is no longer the big question. What business owners and accountants really ask is this:

  • Can we trust an AI with our company's numbers?
  • Where does our data go?

This post is our answer to both. In short: the AI does the work, your company stays in control. Your data is stored in Switzerland, and the AI runs in Europe.

The AI does the accounting

A day looks like this:

  1. You take a photo of a receipt with your phone.
  2. The AI reads it and enters it into the Expenses app. It only asks what it can't know on its own — "What was the CHF 480 payment on 14 November?"
  3. Expenses, Bank ledger and Invoices work together, so at the end of the quarter the VAT return is prepared (the example is Swiss VAT).
  4. Finally, a person checks it, submits it and closes the quarter.

We do our own companies' accounting with these apps. We use them every quarter before we recommend them to anyone.

Your company stays in control

Many AI agents today get broad access, and it's up to the company to decide what to block. Miss one setting, and the gap is yours.

AI Work Apps work the other way round. The app decides from the start what the AI is allowed to do.

(1) The AI reads and sorts inside the fence, (2) fixed code calculates, (3) a person confirms — then it's locked

  • It only uses the tools it's given. It can't do anything outside the tools the app provides. It can't see other data or passwords.
  • The AI doesn't calculate amounts. Tested, fixed code does the math; the AI only passes the numbers on. There is no place where the AI could make up a number.
  • A person presses the button for anything that leaves. Issuing an invoice, sending an email, closing a period — a person always confirms. Even if a file tries to trick the AI, it can't take these steps on its own.
  • Once closed, it's locked — and logged. A closed period is locked, and every change records who made it — a person or the AI. The AI can't touch that record.

The AI doesn't "file your return for you". The AI prepares it, a person checks and submits it. The responsibility stays with the company — as it should.

Data in Switzerland, AI in Europe

With AI Talk Cloud:

  • Your data is stored in Switzerland (Zurich).
  • Receipts are read in Switzerland.
  • The AI for the accounting apps runs in Europe — in the European data zone of Microsoft Azure OpenAI.
  • Your data is never used to train an AI.

One exception, to be clear: if you switch on web search in an app, the search terms the AI writes go to the Bing search engine. If you don't switch it on, nothing goes there.

Some companies want to go further. For them, there is the option to run AI Talk themselves.

Choose where the AI runs — (1) a cloud AI service, (2) an AI operated in your own country, (3) an AI on your own server in your company

With Self-hosted, sheets, files, conversations and logs are all stored in your company's database and never pass through our servers. You also choose the AI — a cloud AI, an AI in your own country, or an AI on your own server. With an AI on your own server, not a single line of data leaves your company network.

Try it free for 14 days — or use Self-hosted completely free

AI Talk Cloud — free 14-day trial. Try the Expenses, Bank ledger, Invoices and Swiss VAT apps right away. No installation, no API key.

AI Talk Self-hosted — completely free for your own company's work. No time limit. Install it on your laptop or company server; it includes the Swiss VAT app and the tools to build your own Work Apps from blocks. The source code is public on GitHub (source-available), so you can see for yourself what runs and how.

Two things to know:

  • The software is free, but you pay for AI usage directly to the AI provider you choose. With an AI on your own server, there is no such cost either.
  • Firms that handle work for many client companies (such as accounting firms) use AI Talk Business with a commercial license.

Not just accounting

Accounting is just the first example. For work that isn't too complex — requests, bookings, contract management — a coding agent such as Codex or Claude Code picks blocks we have built and tested and assembles them into an app. No code, no rebuild. Work where no number may be wrong, such as payroll, is built as code (modules) in Self-hosted. Either way, it runs inside the same fence.

How to build your own is explained in detail in our previous post, A big change at AiTalk.ch — AI Work Apps now handle real company work.

The AI does the work, your company stays in control.

AI does the accounting, your company stays in control — data in Switzerland, AI in Europe - AI Talk Blog